• 1

WinHire

WinHire is a general purpose software system used in the Hire and Rental industry. Event, Scaffold, Equipment, Elevating Platform and many other hire companies throughout Australia enjoy its many benefits.

WinHire can be customised and adapted to any hire company implementing business best practices.

Do not be troubled by the complexity of other business sofware, WinHire is divided into clear and concise sections to take you through the process of producing quotes up to checking in returns and processing payments.

You don't need to be a computer whiz. Just sit back and let WinHire guide you through.

  • Overview
  • Features

Clients

Customers
Customers
Marketing
Marketing
Sub Hirer
Mail Outs
Flexible Rates
Flexible Rates
Notifications/Follow Ups
Notifications / Follow Ups
   

Jobs

Enquiries
Enquiries
Quotes
Quotes
Hires
Hires
Credit / Debits
Credit / Debits
Stand Downs
Stand Downs
Extra Charges
Extra Charges
Non-returns
Non-Returns
 
Sub / Cross hires
Sub / Cross Hires
Item Exchanges/Reservations
Item Exchanges / Reservations
Notifications/Follow Ups
Notifications / Follow Ups
Flexible rates
Flexible Rates
Recurring Hires
Recurring Hires
   

Accounting

Sales
Sales
Purchase
Purchase
Payments
Payments
Receivables
Receivables
Statements
Statements
Bank reconciliation
Bank Reconciliation
Connects with Accounting Packages
Connects with Accounting Packages

Inventory

Stock Control
Stock Control
Asset Register
Asset Register
Maintenance
Maintenance
Scheduled Servicing
Scheduled Servicing
Stock Take
Stock Take
   

Reporting

Stock
Stock
Financial
Financial
Asset and Other Reports
Asset
       

Logistics

Vehicle/Crew Management
Vehicle / Crew Management
Route Scheduling
Route Scheduling
Job Costing
Job Costing
Staff Rostering
Staff Rostering
GPS Tracking / Mapping
GPS Tracking / Mapping
   

Website

Publish inventory to website
Publish Inventory to Website
Hiring Cart
Hiring Cart
         

Developed with hundreds more features….

Every WinHire software application includes a complete set of built-in tools and features to help you effectively manage your organization's quality processes and data.

ConfigurationCommunicationAdministration
Security Export to any format, Email, PDF Works with Microsoft SQL Server
Multiple branch Document management Revision history
Reference data Data import & export Auto archive
Skin editor Custom calendars Configure to run in the Cloud
Template editor Mail merge with Microsoft Office Access from smartphones / tablets
 
 
Customers
Hirer, Supplier, Sub Hirer, Transporter, Site Address
Partition customers by Market, Referral or user defined identifiers
Multiple contacts, follow ups and contact history
Specific hire rates per inventory item or inventory category
Client specific attachments
History of past jobs and items hired/purchased/sub hired
Merge customers together
Produce marketing emails or labels for any group of customers
 
Jobs
Casual enquiries entered separate to main system
Quotes entered and then converted to jobs
Track work on jobs by date and user
Flexible billing once off, by hour, day, week or month
Custom designed rate structures for part, compound or minimal periods
Open ended or closed returns
Sub hires automatically computed and resolved centrally
Non return management and automatic billing in invoice or separate invoice
Item Exchanges and Item reservations
Stand Downs and Extra Charges
Credit and Debit Notes
Automatically roll over invoices
Rate Adjustments
Scan barcoded items onto jobs, returns and job lookup
Job specific attachments
Follow ups and record job contact history
Customizable quotes, invoice, sales, picking slips, orders, credit notes, statements layouts etc. with in-built designer
Merge documents to Word, Excel or text Templates
Break up invoices by location, show complete or partial assemblies
Bulk invoicing and statements to email, printer or fax with notes
Consolidate related invoices into a single invoice
Separate jobs into zones for servicing
Flexible GST configurations
 
Accounting
Create sales and purchases quickly and easily convert to bookings
Automatic stock adjustment
Attachments to sales and purchases
Follow ups and record job contact history
Credit and Debit Notes to sales and purchases
Purchase with staged delivery
Complete payments management
Receivables/Statements
Bank Reconciliation
BPAY, Centrepay and POST Billpay connection solutions
Till management for cash payments
Export financial information to MYOB, QuickBooks, Attache, XERO
 
Inventory
Stock levels anytime past, present or future at any branch
Identify items by serial number, by length, by area, by type or ad hoc
Complete assembly/kit management
Asset Register by branch
Repairs, Maintenance and attachments
Barcode for quick selection
Split items for hiring same item on different dates or rates on same job
Ad hoc or recurring maintenance requests
Repairs using parts from stock inventory, repair schedules
Depreciation and disposal of Inventory items
Assign pictures, hire notes, prompts, related items for each Inventory item
 
Document Management
Documents can be stored against customers, items, jobs, sales, purchases
Open, Email, Print, Fax, Version documents
 
Reporting
Over 100 reports split into stock, financial, asset and logistic
Each report has numerous field selection, filter and grouping options
Export to PDF, Tiff, Excel, email, fax with or without headers
Branch mode groups reports by branch groups
 
Logistic/Operations
Manage vehicles and delivery pickup staff
Schedule runs and crews
Produce run sheets and estimated/actual transport/labor costs
Rostering
GPS Tracking
 
Multi Branch
Create Branch groups
Run remote branches with split customers/inventory/financials
All reports run across branches/groups
Branch transfers (manual and auto)
Split financial information into different companies
 
WebSite
Prebuilt or existing shopping cart. Joomla, WordPress, Drupal, ModX
 
Administration/Configuration
Complete user/group/branch security model
Skin Editor
Template Editor for merging into MS Office
Record revision history of changes to system
Archived and deleted information stored in a separate database
Runs on cloud, tablets or smartphones (Android or iPhone)
Uses SQL Server (all versions including Express version)
All reference data configured i.e. Special Dates, Events, Suburbs & Postcodes, Zones, Staff Skills, Employment Types, Cancel Reasons, Messages, Follow Up Comments, Quote Comments, Stand Down Reasons, Market Segments, Referral Sources, Client Types, Client Identifiers, Banks, Payment Methods, Stand Down Rules, Billing Fields, Asset Types
We can import data from any existing system
Support 9am to 5pm EST
 
Connectivity
Microsoft Office (Legacy and up to current versions)
ACT, Gold Mine, SugarCRM
Google Calendar, Google Maps
Time Clock Systems
 
Hardware
We can supply tills, barcode scanners and license scanners
Loading...

Request a Demo

You can request an online demo with our staff.
Incorrect please try again
Enter the words above: Enter the numbers you hear: