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WinHire
WinHire is a general purpose software system used in the Hire and Rental industry. Event, Scaffold, Equipment, Elevating Platform and many other hire companies throughout Australia enjoy its many benefits.
WinHire can be customised and adapted to any hire company implementing business best practices.
Do not be troubled by the complexity of other business sofware, WinHire is divided into clear and concise sections to take you through the process of producing quotes up to checking in returns and processing payments.
You don't need to be a computer whiz. Just sit back and let WinHire guide you through.
- Overview
- Features
Clients |
 Customers |
 Marketing |
 Mail Outs |
 Flexible Rates |
 Notifications / Follow Ups |
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Jobs |
 Enquiries |
 Quotes |
 Hires |
 Credit / Debits |
 Stand Downs |
 Extra Charges |
 Non-Returns |
 Sub / Cross Hires |
 Item Exchanges / Reservations |
 Notifications / Follow Ups |
Flexible Rates |
 Recurring Hires |
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Accounting |
 Sales |
 Purchase |
 Payments |
 Receivables |
 Statements |
 Bank Reconciliation |
 Connects with Accounting Packages |
Inventory |
 Stock Control |
 Asset Register |
 Maintenance |
 Scheduled Servicing |
 Stock Take |
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Reporting |
 Stock |
 Financial |
 Asset |
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Logistics |
 Vehicle / Crew Management |
 Route Scheduling |
 Job Costing |
 Staff Rostering |
 GPS Tracking / Mapping |
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Website |
 Publish Inventory to Website |
 Hiring Cart |
Developed with hundreds more features….
Every WinHire software application includes a complete set of built-in tools and features to help you effectively manage your organization's quality processes and data.
| Configuration | Communication | Administration |
|---|---|---|
| Security | Export to any format, Email, PDF | Works with Microsoft SQL Server |
| Multiple branch | Document management | Revision history |
| Reference data | Data import & export | Auto archive |
| Skin editor | Custom calendars | Configure to run in the Cloud |
| Template editor | Mail merge with Microsoft Office | Access from smartphones / tablets |
Customers |
| Hirer, Supplier, Sub Hirer, Transporter, Site Address |
| Partition customers by Market, Referral or user defined identifiers |
| Multiple contacts, follow ups and contact history |
| Specific hire rates per inventory item or inventory category |
| Client specific attachments |
| History of past jobs and items hired/purchased/sub hired |
| Merge customers together |
| Produce marketing emails or labels for any group of customers |
Jobs |
| Casual enquiries entered separate to main system |
| Quotes entered and then converted to jobs |
| Track work on jobs by date and user |
| Flexible billing once off, by hour, day, week or month |
| Custom designed rate structures for part, compound or minimal periods |
| Open ended or closed returns |
| Sub hires automatically computed and resolved centrally |
| Non return management and automatic billing in invoice or separate invoice |
| Item Exchanges and Item reservations |
| Stand Downs and Extra Charges |
| Credit and Debit Notes |
| Automatically roll over invoices |
| Rate Adjustments |
| Scan barcoded items onto jobs, returns and job lookup |
| Job specific attachments |
| Follow ups and record job contact history |
| Customizable quotes, invoice, sales, picking slips, orders, credit notes, statements layouts etc. with in-built designer |
| Merge documents to Word, Excel or text Templates |
| Break up invoices by location, show complete or partial assemblies |
| Bulk invoicing and statements to email, printer or fax with notes |
| Consolidate related invoices into a single invoice |
| Separate jobs into zones for servicing |
| Flexible GST configurations |
Accounting |
| Create sales and purchases quickly and easily convert to bookings |
| Automatic stock adjustment |
| Attachments to sales and purchases |
| Follow ups and record job contact history |
| Credit and Debit Notes to sales and purchases |
| Purchase with staged delivery |
| Complete payments management |
| Receivables/Statements |
| Bank Reconciliation |
| BPAY, Centrepay and POST Billpay connection solutions |
| Till management for cash payments |
| Export financial information to MYOB, QuickBooks, Attache, XERO |
Inventory |
| Stock levels anytime past, present or future at any branch |
| Identify items by serial number, by length, by area, by type or ad hoc |
| Complete assembly/kit management |
| Asset Register by branch |
| Repairs, Maintenance and attachments |
| Barcode for quick selection |
| Split items for hiring same item on different dates or rates on same job |
| Ad hoc or recurring maintenance requests |
| Repairs using parts from stock inventory, repair schedules |
| Depreciation and disposal of Inventory items |
| Assign pictures, hire notes, prompts, related items for each Inventory item |
Document Management |
| Documents can be stored against customers, items, jobs, sales, purchases |
| Open, Email, Print, Fax, Version documents |
Reporting |
| Over 100 reports split into stock, financial, asset and logistic |
| Each report has numerous field selection, filter and grouping options |
| Export to PDF, Tiff, Excel, email, fax with or without headers |
| Branch mode groups reports by branch groups |
Logistic/Operations |
| Manage vehicles and delivery pickup staff |
| Schedule runs and crews |
| Produce run sheets and estimated/actual transport/labor costs |
| Rostering |
| GPS Tracking |
Multi Branch |
| Create Branch groups |
| Run remote branches with split customers/inventory/financials |
| All reports run across branches/groups |
| Branch transfers (manual and auto) |
| Split financial information into different companies |
WebSite |
| Prebuilt or existing shopping cart. Joomla, WordPress, Drupal, ModX |
Administration/Configuration |
| Complete user/group/branch security model |
| Skin Editor |
| Template Editor for merging into MS Office |
| Record revision history of changes to system |
| Archived and deleted information stored in a separate database |
| Runs on cloud, tablets or smartphones (Android or iPhone) |
| Uses SQL Server (all versions including Express version) |
| All reference data configured i.e. Special Dates, Events, Suburbs & Postcodes, Zones, Staff Skills, Employment Types, Cancel Reasons, Messages, Follow Up Comments, Quote Comments, Stand Down Reasons, Market Segments, Referral Sources, Client Types, Client Identifiers, Banks, Payment Methods, Stand Down Rules, Billing Fields, Asset Types |
| We can import data from any existing system |
| Support 9am to 5pm EST |
Connectivity |
| Microsoft Office (Legacy and up to current versions) |
| ACT, Gold Mine, SugarCRM |
| Google Calendar, Google Maps and Google Drive (read our Privacy Policy regarding Google Services) |
| Time Clock Systems |
Hardware |
| We can supply tills, barcode scanners and license scanners |
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